PROJECT 1: PROFESSIONAL CORRESPONDENCES ENGL 3330 | Spring 2024 PROJECT DETAILS

WRITE MY ESSAY

PROJECT 1: PROFESSIONAL CORRESPONDENCES ENGL 3330 | Spring 2024 PROJECT DETAILS DUE: Sun, Feb 11 at 11:59pm INCLUDE: 2 correspondences VALUE: 100 points GENRE: Email OVERVIEW In this project, you will write an email for a specific audience and purpose. You will then switch roles and respond to the original email. When you turn in the project, you will turn in the two correspondences. As a result of this project, you will learn and apply the following skills: Analyze a rhetorical situation. Address the needs of a specific audience. Write professional correspondence. DETAILS Analyzing the Situation Background information Read the article, “Flooding, pollution more likely to occur in Houston minority communities” Study Student Example of Project 1. Part I: Email to Mayor of Houston for Planning and Administration You are writing to the Mayor of Houston for Planning and Administration of the Mayor of Houston, John Whitmire, on behalf of residents of the Houston area in regards to the plans to stop the flooding and pollution to the vulnerable minority communities in the city. The article is short which only functions as a source of background information but feel free to use other sources that may enhance your argument to Mayor Whitmire. You will ask the mayor Whitmire to address two of the issues that the article addresses (you can decide on which areas you want to focus your email). You will write an email (using the proper format) to Mayor of Houston Whitmire (this is the appropriate way to address someone in this position) that advocates for two specific things that need to be addressed by the mayor’s office. You will include two reasons for both requests. Be sure to be persuasive and use current research/information to support your request. Part II: Email to You (the concerned citizen) You will switch roles and now write the response email from the point of view of Mayor of Houston Whitmire. In your response email, you will inform the concerned citizen (you) that their requests will be granted. You will give two reasons why this matter has not been addressed already, explain a timeline for these changes, and make a clear expression of the mayor’s office policies about minority concerns in the city and their plans to protect vulnerable minority communities from any natural disasters and pollution. Specifics for a both emails: Both emails should begin to/from/descriptive subject (see examples). Use a polite and appropriate greeting: Dear Mayor of Houston Whitmire: Do not double-space your text. Rather, “chunk” your text – this means that you use single spacing but double space between paragraphs. Be consistent with the design: typefaces use, text size, color scheme. PART I Write 4 distinct paragraphs. Paragraph 1 introduces your requests and provides a framework for the reader. Who are you? What is your request? Paragraph 2 deals with issue #1 and the two reasons why the mayor’s office should address the issue. Paragraph 3 deals with issue #2 and the two reasons why the mayor’s office should address the issue. Paragraph 4 concludes your email and requests feedback/response from the mayor’s office. Use a polite “goodbye” like Best Regards or Warmly or Sincerely Use a professional signature beneath your name PART II Use a polite and appropriate greeting: Dear [Your Name]: Write 4 distinct paragraphs. Paragraph 1 thanks the concerned citizen for his/her/their concern and responds. Paragraph 2 gives two reasons why the mayor’s office has not already addressed these issues. It also confirms the mayor’s office commitment to environmental justice and maintaining urban spaces. Paragraph 3 provides a timeline for these changes Paragraph 4 concludes your email and thanks again. Use a polite “goodbye” like Best Regards or Warmly or Sincerely Use a professional signature beneath your name EXAMPLE: Instructions for Submission: Submit two emails as a single PDF. If you are using Google Docs go to File > Download > PDF Document. If you are using MS Word, go to File > Save as > PDF. Be sure to insert a page break so the emails are on separate pages. . Rubric for Professional Correspondence Email 1 provides two reasons for BOTH issues (total of 4 reasons) 30-27 26-23 22-19 Below 19 Email 2 provides a total of two reasons for why the mayor’s office hasn’t already addressed these issues. 30-27 26-23 22-19 Below 19 Includes an email heading (to/from/subject line), 4 paragraphs for both emails, and a polite ending for both correspondences. Does not double-space the text; instead, “chunked” the text. 25-22 21-18 17-13 Below 13 Edited and proofread both correspondences 15-12 11-8 7-4 Below 3

WRITE MY ESSAY